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FREE INVOICE SOFTWARE ONLINE

FREE INVOICE SOFTWARE ONLINE

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PDF INVOICES
PDF Invoice Example

PDF INVOICES

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EMAIL DELIVERY

STATISTICS

STATISTICS

18300 people have trusted us to create, send and print their invoices since 2008!

INVOICE MAKER

Step by step guide

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  1. How to make an invoice (video)
  2. How to make an invoice with discounts
  3. How to make an invoice copy
  4. How to make an invoice without VAT
  5. How to create invoices in English, French and other languages
  6. How to create a proforma invoice
  7. How to create a price quote
  8. How to change settings
  9. How to personalise invoice template

1. How to make an invoice

The video demonstrates you how to make an invoice just in few seconds (subtitles!):




1.1 Go to  «My invoices» and choose «Add new», you will have to fill out next form:

How to make an invoice

1.2 (Invoice number): This field generates invoice number automatically, unless you wish to set a custom one yourself.

1.3 (Issue date): Date you wish to issue invoice. This date is generated automatically, unless you wish to set a custom date.

1.4 (Due date): Date you wish to receive payment. This date is generated automatically, unless you wish to set a custom date.

1.5 (Type): What is the type of your invoice?

1.6 (Late fee): If you plan to fine clients for delayed payment, you can specify fine percentage from the total sum.

1.7 (Reference number): Reference number is a unique number on an order, application, used to designate and quickly locate that order (optional).

1.8 (Notes in the invoice): If you have any instructions or information that you wish to put into your invoice, fill this field and it will appear below.

1.9 (Email text): Our invoicing system allows you to send your invoices directly from our web site. Please fill in this field if you wish to enter text in the body of your email.

You have to enter client data manually if the list is empty.

1.10.1 (Client's company name): Your client's name can be entered here.

1.10.2 (Client's company registration number): Company registration number that will be shown on the invoices(optional).

1.10.3 (VAT/TAX number): Optional field for TAX/VAT registration number that will appear on your invoices.

1.10.4 (Client's company address): Address that you wish to specify on the invoice.

1.10.5 (Client's company postal code): Postal code (known in various countries as a post code, postcode, or ZIP code) is a series of letters and/or digits.

1.10.6 (Client's email): Client's email address where the email will be sent.

It's time to add products, its quantity and prices, upon the filling client's details. Fill products information and press 'Add' button. You can add several products.

1.11.1 (Product list): This section shows products/services you selected for the invoice.

1.11.2 (Add products): Here you can modify product name and price. Also it's possible to add quantity for the product that will be summarized in your invoice.

1.11.3 (My product quicklist): Quicklist of all products. Click on any item you wish to add in your invoice.

1.12 Press "Save" button when the products are added and your invoice will be ready. You can download it or send to your clients in PDF/Excel/Word/HTML formats, edit or delete.

PDF invoice example:

PDF invoice example:


2. How to make an invoice with discounts

How to make an invoice with discounts

2.1 Discount that applies to all products and services listed in invoice can be added as a normal product, the only difference that the price should be with negative value. For example, «Name»: "General discount", «Price»: "-100".

2.2 Discount for specific product or service will be done if we fill in the discount field with specific value. Also there is an option to choose if we want to have direct discount or percent of the price.

2.3 It is possible to combine both, general discount and specific discount:

An invoice sample with discounts:

invoice with discounts


3. How to make an invoice copy

Some invoices have similar details. In this case it is more comfortable to make an invoice copy and edit its number or products. Go to "My Invoices" section, choose an invoice and press the "copy" icon. A new copy of invoice will appear on the top of the list.

how to copy invoice

You can edit invoice details by clicking "edit" icon.


4. How to make an invoice without VAT

In order to make invoices without VAT you need to set VAT value to "0" in settings.

How to make an invoice without VAT


5. How to create invoices in English, French and other languages

Our software supports wide range of countries and languages. You can make invoices in specific language for specific country requirements if you register an account in prefered language.

How to create invoices in English, French and other languages


6. How to create a proforma invoice

In order to create proforma invoice you have to choose invoice «Type» - Proforma Invoice. It can be done during invoice formation process.

How to create a proforma invoice


7. How to create a price quote

When you make a new invoice or edit existing, the invoice type has to be set to "Price Quote".

How to create a price quote



8. How to change settings

Click "My settings" in left menu. There are 6 sections: User profile, My company details, Payment details, Email formalization, Invoice settings, Invoice template.

8.1 User profile:

User Profile settings keep user registration data that you can change any time. Email will be used for notifications as well as for invoice delivery.

User profile - Settings

8.2 My company details:

- (Company name): Company name that you would like to be displayed on your invoices. Example: Apple Inc.

- (Phone): Enter your phone number and area code. Example: +1(877) 888 1234.

- (Address): Address that you wish to specify on the invoice.

- (Postal code): Postal code (known in various countries as a post code, postcode, or ZIP code) is a series of letters and/or digits.

- (Company registration number): Company registration number that will be shown on the invoices(optional).



User profile - My company details

8.3 Payment details:

- (Bank name): Your bank name, required information to receive wire transfers. Example: City Bank.

- (Bank account): You can choose to fill your account number or an account IBAN(european countries),this is required information to receive wire transfers.

- (SWIFT / ABA): This field is required for SWIFT or ABA code.

- (Bank address): Address of your bank needs to be filled in order to receive wire transfers. It will appear on your invoices.

- (Payment option 2): If you want to enter secondary or alternative payment method in your invoice fill this field. Example: Paypal.

- (Payment account 2): Your secondary or alternative payment option id. Example: my@paypal.com

- (Payment option 3): If you want to enter an alternative payment method in your invoice fill this field. Example: Payoneer.

- (Payment account 3): Your alternative payment option id. Example: my@payoneer.com

- (IBAN): Fill this field, If you require IBAN(International Bank Account Number) to be on your invoices.

- (VAT/TAX number): Optional field for TAX/VAT registration number that will appear on your invoices.

- (TAX(%)): Set your TAX/VAT amount in this field.

- (Prices include Tax): This option allows you to add TAX/VAT to prices or contains it added within prices.

- (Currency): Select currency in which you plan to invoice your customers.

- (Date format): The date format used in your country. Month/day/Year (12/24/2016) is for the USA and day.month.Year (24.12.2016) is for most European countries.



User profile - Payment details

8.4 Email formalization

- (Email body text): Our invoicing system allows you to send your invoices directly from our web site. Please fill up this field if you wish to enter text in the body of the email.

- (Signature in email): Our invoicing system allows you to send your invoices directly from our web site. Please fill up this field if you wish to enter an alternative contact details, job titles and company names in your email signature.

User profile - Email formalization

8.5 Invoice settings

(Invoice payment period by default(days)): Preferred payment period (due date) is current date + this number of days you enter.

(Default late fee): If you plan to fine clients for delayed payment, you can specify fine percentage from the total sum.

(Unit of measurement): You can specify a name of measurement in this field. It will be shown in the quantity field of your invoices. For example units, liters, items etc.

(Digit separator): You can choose how to separate numbers in the sum.

(Logo(.jpg)): Click on the 'choose file' button to browse and upload your company logo that will appear on your invoices in .jpg file format. Make sure your file extension is lowercase, e.g. not capital letters.

Invoice settings

8.6 Invoice template

You can choose any template you like for your invoices. There are 4 general formats available: PDF (.pdf), HTML (.html), Excel (.xls), Word (.dotx). It is also possible to do modifications or upload your own templates and use it.

User profile - Invoice template

9. How to personalise invoice template

In order to customize your Excel/Word/PDF/HTML invoice template you have to download one of the ready Excel/Word/PDF/HTML templates from the list below. There are different block sections starting with "${" and ending with "}" symbols. Please do not delete these blocks unless you don't want to see the information on the invoices. You can move the blocks and put some additional information you want to see in your invoices. If you need some explanations, contact our support please and we will be happy to help you.

9.1. Add new custom parameters.

After adding new input fields you can add new parameters into invoice template (except products module). You have to write in invoice template, in the place where you want to add the new parameter, next text: ${name of the parameter}. For example, ${test}, where "test" is the name of the parameter.

NB! It is compulsory to use English keyboard layout for writing symbols ${} or just copy it from template.

Additional input fields

How to personalise invoice template

9.2. PDF/HTML:

1. Click on one of the templates to choose. After clicking the code will appear below in 2-nd section, modify it and push the "save" button please.

2. Edit template as you want and push "save" button please. Your current PDF template:

9.3. Excel/Word:

1. Choose and download one of the templates.

3. Edit downloaded template as you want and upload it here in .xls/.dotx extension please.

Inv24 Jusef's review

Jusef Altman

USA, Miami
I don't miss a single payment anymore, thanks to inv24.com, my personal invoice organizer.
Inv24 George's review

George Polo

USA, Mississippi
Inv24.com suits me best. I have optimized business processes with automated invoicing.
Inv24 Jack's review

Jack Smith

USA, Texas
There is nothing easier to use then inv24. Few clicks and invoices are ready to go. Best online invoice software !